In the workplace, keeping timesheets can be frustrating and time consuming on both sides of the table. On the employee side, calculating total hours can be a hindrance keeping them from their tasks and for those calculating payroll , deciphering sloppy handwriting and pressuring employees to turn in cards can take more time than it should. Even if you are using manual punch cards, the average time spent on calculating hours can be around 7 minutes per card based on American Payroll Association (APA) studies. That is a conservative amount when you look at the overall time spent on the entire timekeeping process that includes:

Purchasing and stocking timecards
Preparing, distributing and collecting timecards or time sheets
Clerical calculation and verification of hours/days by each employee
Clerical breakdown of total hours into regular, overtime, differentials, accruals, etc
Manual entry of total hours
Manual entry of corrections

There is an easier, more cost effective way - automate your time keeping process! With automated time keeping solutions such as TimeKron, the entire process is simplified. Put new technology to work for you. Automated timekeeping eliminates the need for timecards, creating a paperless system so there is no need to order and distribute timecards or time sheets. In/Out “punches” are recorded automatically with the newest biometric or radio frequency identification (RFID), storing all information and completing calculations for you.

Not only does time-keeping software save you time it saves you money as well. Using time and attendance software also cuts out the chance for human error. According to APA studies, there is a 2% error rate when calculating hours. That may seem small, but when you look at the overall cost to the employer, it can add up fast. With affordable solutions such as TimeKron, companies can quickly see a return on their investment utilizing an automated timekeeping system.

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One questioned posed by growing companies is “when is the best time to implement an HR Software system?” The answer is now! Companies with as few as four employees will see the benefit of implementing some sort of human resource management software.

Many small businesses don’t have the luxury of a full time human resource department. For those companies, the right HR software can ensure your company starts on the right path in employee management.

By using human resource management software, you automate many tedious tasks and easily reduce the time you spend managing time and attendance. It also gives your business a head start on developing, implementing and tracking your company’s employee policies.  These systems also cut down on paper work and timecard saving resources and space.

There are a variety of HR software systems that can be used. Attendance tracking software systems, such as SoftTime Online, can help ensure that your time off policies are applied uniformly. It can help your business enforce the policies and easily track how much time employees have available.

Time management software systems automate time tracking for employee time worked. By using a system you can easily eliminate payroll errors. Systems such as TimeKron come stocked with other invaluable features such as live in-out boards, project and job tracking and a variety of “clock in” methods.

Complete HR software systems can help you manage the more tedious aspect of employee management by automating recording keeping. Systems such as Software Techniques Inc.’s HR Management Software offer ways to easily track employee training, work history, employee benefits and more. With document imaging features you can eliminate stacks of paper files and easily find information when you need it.

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We are excited to announce the release of our upgraded website  SoftTimeOnline.com. We are really excited about the new look and feel and welcome your feedback! You can now learn how a web based attendance tracking system can help your industry specifically, and how our affordable solution can help save your company money.

The great thing about being a SoftTime Online customer? When we make upgrades and improvements, you get instant access, and at no extra cost to you … no download necessary. Simply log into your company’s account and you will have access to all of the features that we have to offer.

We invite you to take a tour of our new website and sign up for a free trail of this powerful time and attendance tracking software. We thank you for being a valued customer … and if you are not already a customer, we invite you to sign up for a free trial, so you can see for yourself why we have over 50,000 loyal customers (no credit card information needed to try our free trial.)

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Regardless of whose payroll service you utilize, preparing time records can be a burden, time consuming and most importantly, costly.

The American Payroll Association http://www.americanpayroll.org estimates that by automating your Time & Attendance, you’ll immediately save on average 9% on your monthly payroll expense. What is your current monthly payroll expense?

But while automating your T&A reduces error and improves efficiency, it is still prone to Buddy Punching.

Buddy Punching is when employees fraudulently “punch in” for each other.

This can cost an employer thousands of dollars each year in “unearned wages” depending upon the number of employees you have on the clock.

What’s the solution?

We recommend deploying fast, easy-to-use, affordable biometric time clocks.

• Biometrics eliminates buddy/proxy punching
• Biometrics reduces time for the bookkeeper to manually enter time-slips into the computer
• Biometrics eliminates the need to purchase/replace punch cards
• Biometrics eliminates the need to remember passwords

Biometrics also improves the morale of those loyal employees who witness each day the less honorable employees who buddy punch and often come into work late or leave early. Why work hard and be punctual, when other employees are cheating and getting away with it??

Biometrics keeps everyone honest and accountable.

Isn’t that what is important to you and your business?

Call 540-721-1000 and find out why over 50,000 companies world wide have found Software Techniques to offer the most user-friendly and cost effective solutions for their business.
On the web, visit: www.softwaretech.com

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Did you know that HR Diamond Edition is the perfect solution for tracking applicants as well as active employees?

It’s this easy:

Enter in the applicant’s contact information.

Enter in their criteria such as work history, compensation history, education; EEO information, certification information and much more (attach any documentation specifics).

Then later, when a position in your company becomes available, use the ‘Advanced Search’ tools in HR Diamond to search out criteria that is specific to the position that you need to fill.

Voila- HR Diamond quickly and easily provides all the necessary information and produces a comprehensive list of applicants that fit the criteria. Advanced Search criteria templates can also be saved and easily used over and over again.

Visit softwaretech.com to download a free trial version, or contact any Software Techniques representative for a quick, live virtual walkthrough and experience for yourself how our solutions can make your job easier and more productive.

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One of the more frustrating and time consuming aspects of running a business is the employee side of things. There is no avoiding the fact that employee attendance and absence tracking must be done. Employers scramble for the best way but usually settle for a solution which leaves them frustrated. A number of challenges confront the average business with regard to how they keep up with vacations, absences, family leave time and on and on.

Many employers have difficulty tracking and maintaining a comprehensive record of when their employees are away from work, why they are away and keeping up with balances of their employees’ vacation and personal time. For most, its either excel spread sheets, which are cumbersome and greatly limited in scope of tracking and reports, or they simply use written paper files which are not easily searchable for specific information and take up tons of space.

I have been with Software Techniques for only a month now. My initial impression, after hearing from customers and using the solutions myself, is that every company with more than a handful of employees could save so much time, money and headaches if they simply took advantage of these robust and flexible solutions offered by Software Techniques . No matter your industry or number of employees Software Techniques is on the leading edge of technology in answering the growing needs of businesses to save money while effectively tracking their employees’ time, attendance and personnel records.

Cameron Elliott
Software Techniques Inc.
New Employee

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NYC Pays 230 “Consultants” $722M Per Year for Computer employee time & attendance control. A Project that is now 7 Years Behind Schedule.

In a cover story for the New York Daily News, Democracy Now! co-host Juan Gonzalez reports New York City is “paying some 230 ‘consultants’ an average salary of $400,000 a year for a computer employee time & attendance tracking project that is seven years behind schedule and vastly over budget. The payments continue despite Mayor Bloomberg’s admission that the computerized timekeeping and payroll system—called CityTime—is ‘a disaster…’”

“…When you log into your computer, it punches you in for work that day. But it is a vast timekeeping and payroll system that is now verging on a billion dollars in cost and is not complete after ten years. But this is happening all around the country, as more and more governments are going to computerization. The costs that are being spent on these consultants, these private consultants, dwarf any kind of city salaries that ordinary workers are being paid.”

Don’t let this happen to you…

Visit softwaretech.com and download a free trial of TimeKron Diamond Edition today to see how quickly & easily you can start tracking your employee time worked at a cost that you can afford.

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Everyone would like an office assistant to help keep things organized and efficient. However, not everyone is in the position to add a new employee’s salary to their payroll.
The answer: The Virtual Office Assistant!

HR Diamond Edition’s Virtual Office Assistant helps your office obtain maximum efficiency, without the cost of hiring a new employee.

The following is a small example of what HR Diamond Edition’s Virtual Office Assistant can do for you:

Keep track of Company Benefits
Eligibility Information, Continuation Information, Details
The Office Assistant will check for benefit eligibility (Now, 30 days, 60 days, or 90 days). The Office Assistant can even check benefit information that must be stopped for terminated employees.

Certifications
Expiration Date, Certification Number
The Office Assistant will check for certification expiration and missing certification information.

Evaluations
Evaluation Date, Evaluation Type, Evaluator
The Office Assistant will check when your employees were last evaluated. It can check when an employee was last evaluated 30 days ago, 60 days ago, 90 days ago, 3 months ago, 6 months ago, 9 months ago, 1 year ago or give The Virtual Office Assistant the number of days. The Virtual Office Assistant can also check for employees who have never been evaluated.

Other
EEO, Disability, Military Status, Work Permit Number, Work Permit Expiration, I-9 Prepared, Union Information, Martial Status, Former Name, Marriage Date, Spouse’s Name, Spouse’s SSN, Spouse’s Date of Birth
The Virtual Office Assistant will check for work permit expiration (Now, 30 days, 60 days, 90 days).

The Virtual Office Assistant can also check Training information
End Date, Location, Instructor, Grade

As well as Warnings
Warning Type, Issued by

The Virtual Office Assistant does all these things and more, keeping your office running smoothly and efficiently, and at the same time making your job easier.

Visit www.SoftwareTech.com right now, and find out where over 50,000 companies world-wide have gone to get the most cost-effective and complete HR solutions in the industry today.

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Did you know that SoftTime employee attendance tracking solutions will track points and occurrences as well as attendance?

Tracking occurrences opens up a world of flexibility allowing an administrator to literally track anything at all. You can create an unlimited amount of occurrences and ultimately associate points with those occurrences. For example: Late without calling (5 pts.), Late with notification (3pts.), 90 Days Perfect Attendance (-5 pts.), and so on. Now, when these occur, they can be tracked on the SoftTime monthly calendar, are subject to multiple reporting options, and points can be tallied to end with certain results.

A certain amount of points = verbal warning
Next amount of points = written warning
Ultimately enough points would = grounds for termination

Points can also be set to ‘roll-off’ after any given amount of time.

You can create occurrences for anything you like: chronic lateness, leaving early, flat tires, chewing gum, missing quota, hitting a certain production goal - just to name a few.

Visit softwaretech.com and click on Free Trial to find out how SoftTime currently helps over 50,000 companies control attendance more effectively. Or call 540-721-1000 today to ask questions, schedule a quick net-meeting, or to purchase this popular SoftTime solution today.

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In today’s cost conscious economy, it’s important to make sure that your software solutions are “Fitting the Bill”. This means doing the job that they were intended to do, not more (meaning you probably paid too much) and not less (making for a cumbersome investment).

Here’s something to consider:

Did you know that Software Techniques Diamond series solutions can be used either as stand-alone applications, suitable to the specific needs of your business, or seamlessly integrated together, forming an all-in-one, total time, attendance, and employee HR records management solution?

TIMEKRON Diamond Edition (TimeKron) tracks employee time worked, as well as projects, jobs, clients, tasks, locations and more. TimeKron offers a variety of time entry methods including email automated time sheet submission and approval, virtual pc punching, auto punching, or live in/out board punching. TimeKron can also be used with the latest biometric and RFID timekeeping hardware. It also offers the TimeKron Remote option which allows off-site employees to punch in and out via the internet. The flexibility of TimeKron allows it to function in any environment.

SoftTIME Diamond Edition (SoftTime) allows you to track employee absences with the simple click of a mouse. It automates accrual, allowance, and carry-over calculations and offers a multitude of useful reports.

HR Diamond Edition Employee Management (HR) solution keeps your employee personnel records organized automatically. HR implements fast and accurate maintenance of new and existing employees and is proactive, issuing reminders of pending events such as review dates, renewals of work permits, licenses and certificates, as well as manages employee benefit and eligibility information. Key features include a Virtual Office Assistant, Group Data Entry, Document Image Attachments, and Advanced Searches.

These popular Diamond series solutions truly “Fit The Bill” with the flexibility to be used individually, so you only implement what your business really needs, or as a suite, working seamlessly together, making your business more organized and efficient.

Call 540-721-1000 and experience how Software Techniques offers the most cost effective and complete solutions in the industry today. Also, please visit us at www.SoftwareTech.com.

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